Privacy Policy

Introduction

Featherstone Rovers Foundation (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use and safeguard your information when you interact with us.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

Featherstone Rovers Foundation is a registered charity working to support health, wellbeing, education and community development through sport and activity.

Data Controller: Featherstone Rovers Foundation
Contact: [Insert email address]
Address: [Insert registered address]

What information we collect

We may collect and process the following personal data:

  • Name and contact details (such as email address, phone number, postal address)

  • Date of birth and age (where relevant for safeguarding or eligibility)

  • Emergency contact details

  • Health information (only where necessary for safe participation in activities)

  • Payment or donation information (processed securely via third-party providers)

  • Images and video footage taken at events or sessions

  • Website usage data (cookies and analytics)

How we use your information

We use your personal data to:

  • Deliver and manage our programmes, sessions and events

  • Communicate with you about activities, updates and opportunities

  • Process donations, payments and Gift Aid (where applicable)

  • Ensure safeguarding and participant safety

  • Monitor and improve our services

  • Promote our work through marketing materials (where consent is provided)

Lawful basis for processing

We process personal data under the following lawful bases:

  • Consent (e.g. marketing communications, photography)

  • Contract (e.g. participation in programmes or events)

  • Legal obligation (e.g. safeguarding, financial reporting)

  • Legitimate interests (e.g. improving services and promoting our work)

Sharing your information

We will never sell your data. We may share information with:

  • Funding bodies and grant providers (where required)

  • Partner organisations delivering joint programmes

  • Safeguarding authorities, where necessary by law

  • Trusted service providers (e.g. payment processors, email platforms)

All third parties are required to handle your data securely and in line with data protection law.

Data storage and security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse or unauthorised access. Data is stored securely and only accessed by authorised staff or volunteers.

How long we keep your data

We retain personal data only for as long as necessary for the purposes for which it was collected, including legal, accounting or reporting requirements. Retention periods may vary depending on the type of data.

Your rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data (where applicable)

  • Object to or restrict processing

  • Withdraw consent at any time (where processing is based on consent)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Cookies

Our website may use cookies to improve user experience and monitor site performance. You can adjust cookie settings in your browser at any time.

Children and safeguarding

We take safeguarding seriously. Where we collect data relating to children, it is done so with appropriate consent and in line with safeguarding requirements.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated revision date.